(a) For those supply chains designated as contracting activities (see DFARS 202.101, definition of “contracting activity”), the functions in (b) below are to be performed by the HCA, with further delegation of one or more of the functions in (b) below authorized to no lower than the CCO, at the Supply Chain HCA’s discretion. For those DLA organizations with J-7 serving as the HCA, (see 2.101, definition of “contracting activity”), the functions in (b) below (with the exception of (b)(2)) are delegated to the CCO:
(b) Responsibilities. The HCA is responsible for maintaining oversight of the activity’s procurement function and ensuring the fundamental integrity of the activity’s procurement system. Key functions are to:
(1) Have responsibility for the contract policy, pricing, and clearance and oversight functions.
(2) Serve as the Defense Supply/Support Center’s clearance authority (see 1.690-3(a)).
and internal Procurement Management Reviews (PMRs)
(4) Ensure that a review and approval channel consisting of DAWIA certified or certifiable 1102s or 1101s in the contracting career path, matrixed if necessary, is in place to provide review and approval of contracting actions specified by regulation. This review and approval channel shall also assist in the resolution of complex contracting issues that are elevated by contracting officers.
(5) Select, appoint, and terminate the appointment of contracting officers when such authority has been delegated to the chief of the contracting office in accordance with 1.603-1.
(6) Manage the activity’s Contracting Officer Warrant Program (see 1.603-1(91)). The objective of this program is to ensure that only those officials who fully meet appropriate selection criteria are appointed and retained as contracting officers when an organizational need occurs.
(7) Manage the activity’s Contracting Officer Review Program (see 1.603-92).
(8) Ensure compliance with the requirements for evaluations of contracting officers and others in the contracting career field as specified in DLAD 1.603.93.
(9) Ensure that contracting personnel, including those in developmental programs, obtain the mandatory training, education, and experience required by DoD Directive 5000.52 to become certified at the appropriate levels as specified in DoD Instruction 5000.66.
(10) Assure that Defense Acquisition University (DAU) course quotas are requested in sufficient numbers to meet training requirements and that these quotas are used or returned in time for the Army Training Requirements and Resources System (ATRRS) to reallocate the spaces.
(11) Ensure that contracting personnel, including Supply Chain DLR Detachment employees, complete required Contract Administration and Contracting Officer Representative (COR) training as specified below and Mandatory PGI 1.601-90(b)(8) and Mandatory PGI 1.602-2-91(a). All contracting personnel assigned to contract administration positions shall complete approved contract administration training within one year of April 2009. All contracting personnel in other than contract administration positions shall complete approved contract administration training within two years of April 2009. Contracting personnel who completed Contract Administration classroom training or CON 112 (DAU) within the past two years (between March 2007 and April 2009) are considered to have met the initial training requirement and do not need to repeat initial training. These personnel only need to complete refresher training within two years of their initial training, and every two years thereafter. Newly assigned contract administration personnel shall complete approved contract administration training within one year of assignment, other newly assigned contracting personnel shall complete approved contract administration within two years. All contracting personnel (regardless of position) shall subsequently complete approved contract administration training every two years. See Mandatory PGI 1.601-90(b)(8) for required training. Responsibility for monitoring compliance with training requirements may be delegated to the CCO.
(12) Ensure that all DLA field activities develop a method to track Continuous Learning Points (CLPs) for contracting personnel. Local training coordinators are responsible for monitoring compliance with Contract Administration training requirements.
(13) Ensure that critical acquisition positions (CAPs) (as designated by the Component Acquisition Executive (CAE)) are filled only by Acquisition Corps members.
(14) Ensure that requests for waiver of CAP requirements are processed through the HCA to the CAE in accordance with DoD Instruction 5000.66, which specifies when the requirement may be waived.
(15) Provide opportunities for both civilian and military members of the AT&L workforce to acquire the education, training, and experience necessary to qualify for senior positions, as required in DoD Instruction 5000.66.
(16) Implement a Contract Quality Management Plan that describes how integrity is preserved within the contracting function (see 1.601-91).
